Information Management Case Studies

Square 9® selects dtSearch for SmartSearch® document management, now with GlobalSearch reach.

Square 9 designs award-winning solutions and cutting-edge technologies for enterprise content management. Built on .NET, SmartSearch not only “scales up,” but also “scales out” with enterprise class tools for web forms management, workflow automation, and much more. To extend on-the-go access to enterprise content, Square 9 now offers a GlobalSearch mobile access extension to SmartSearch, all with the same granular security. “dtSearch was easy to integrate with, provides excellent search capabilities and meets our commercial and business models. dtSearch is a flexible search engine solution with unmatchable power and speed for any web-based text search. The reliability of dtSearch has proven extremely valuable by fitting the needs of the team here at Square 9 and our clients.”

Update as published in SD Times: “Square 9 Softworks, the developer of highly intuitive, award-winning document management software, and dtSearch, a leader in document filters and developer text retrieval, announce a new development in Square 9’s SmartSearch Document Management product line. All new SmartSearch installations will automatically include the GlobalSearch feature, enabling secure Intranet access to SmartSearch repositories, including embedded dtSearch Engine functionality for browser-based searching.”

GFI Archiver comprehensive business archiving solution embeds dtSearch.

GFI Archiver offers comprehensive support for not only emails and a wide range of file types, but also calendar entries and the like. Businesses can maximize business intelligence and efficiency by sharing files between users and storing them centrally and safely, without depending on online storage providers. GFI Archiver archives emails and files in a central, tamper-proof store. Among many other features, Forensic Explorer supports more than 300 file types, analyzes common forensic image formats, and works with multiple file systems. “dtSearch allows our customers to instantly retrieve information from terabytes of data, across all popular file types. The dtSearch APIs were ideal for our engineering team to tightly integrate into our product.”

(see also separate listing in Forensics, Intelligence and Security)

M-Files document management system integrates dtSearch.

M-Files document management application simplifies the process of accessing documents across one or more offices. With M-Files, documents are easily accessible for the entire organization. M-Files provides total control of an organization’s files, from office documents to complex CAD drawings. “We evaluated literally dozens of different products. dtSearch fit our needs perfectly. For example, the list of supported file formats is quite large, including Microsoft Office documents. dtSearch also has an adjustable noise word list and stemming rules. These things are very important in the document management field. Finally, the integration of dtSearch into M-Files was easy.”

Comprehensive intellectual property (IP) and innovation management solution adds dtSearch.

InnovationQ modules automate typical intellectual property and innovation processes including invention review and disclosure, freedom to operate, publication clearance, R&D collaboration, trade secret management, and standards management. With InnovationQ, customers can release new products faster, find new ideas, and participate in marketing activities without leaking valuable intellectual property. “We selected dtSearch because it is flexible, affordable, and integrates easily with our products. It rapidly and reliably indexes the wide variety of document formats and languages used by our customers. dtSearch’s consistent high performance provides both our online and enterprise software customers with an enhanced user experience.”

BMI Imaging uses dtSearch to offer integrated search of archival and micrographics records.

Serving over 2,000 commercial companies and government agencies, BMI Imaging is a leader in document management solutions, offering a complete range of secure, high-volume document conversion and management services. “dtSearch offers an enterprise-class search engine with a programming interface that our team works with on a constant basis. We find dtSearch to be an invaluable part of our portfolio when providing clients full-text searching capabilities as part of a document conversion and document management solution.” 

Northwoods adds dtSearch into Titan CMS for enhanced searching of integrated MS SQL data stores.

Titan CMS Enterprise Content Management System offers a wide range of features that allow its users to organize, classify, and secure their documents and other digital assets. Users can securely publish their managed document and digital assets to their website. When Northwoods decided to add a full-text and field level searching capabilities to the Titan CMS MS SQL-based library, the team chose dtSearch. “One of the key features in this decision was dtSearch's ability to simultaneously spider and index databases and directory files. dtSearch’s lightning fast retrieval engine was another.”

Announcing Titan CMS embedding dtSearch with options to run both “on premises” and on Microsoft Azure. Titan CMS features both an administrative and end-user interface upgrade for greater speed and efficiency. “The result is not only lightning-fast search, but users being directed to the most relevant pages.”

GSD embeds dtSearch into its DOCUframe®

Solution: GSD serves the enterprise market in Germany and AustriaGSD’s application DOCUframe® is a fully object-oriented system consisting of a number of interlocking modules, including OCR components, document management, archiving, workflow and communication solutions. “We chose the dtSearch Engine because of its flexible and easy-to-use API; indexing capabilities and indexing speed; very fast text retrieval; and support of all popular file typesdtSearch Corp. has excellent technical support, and was friendly and cooperative.”

DocuVantage embeds dtSearch for next level SaaS contract management.

DocuVantage OnDemand® securely stores contract information and enables virtual access for approved users through an online portal. The system tracks user access and supports collaboration with version control. The system also offers automated document review and electronic signature capabilities. “The resulting solution has greatly streamlined contracts’ processing for our SaaS clients. For example, one of our clients is a nonprofit organization with over 500 employees working on healthcare improvements in over 140 countries ... With the embedded dtSearch Engine, the organization can instantly search all of its worldwide contracts” resulting in “faster operations, more seamless compliance.”

From Intel® Software Partner Program Success Story with dtSearch: 

“The relationship between Intel and dtSearch stretches back a number of years ... As a result, the combination of hardware and software generates synergies that deliver excellent performance and other benefits to end-customers, including internal customers at Intel.” 

See General Developer Tools & Resources for additional excerpts relating to Intel® VTune™ Performance Analyzer, the Intel® Concurrency Checker, and multi-threaded optimization.

DataRooms.com embeds dtSearch to enable instant searching across terabytes of virtual data room (VDR) content, even "paper" documents. 

DataRooms.com delivers world-class VDRs for enterprise information exchange such as due diligence review. Each DataRooms.com VDR enables sophisticated online information exchanges with robust data protection and extensive worldwide collaboration options along with instant searching. But search is only valuable when they covers all relevant content, and scanned documents often predominate in VDRs. This is where DataRooms.com’s integrated OCR makes all the difference. “As users upload files, DataRooms.com processes those files in real-time and adds the content of those files to an optimized dtSearch Engine search index. This allows our clients to run instant text searches, including an array of basic and advanced search techniques, across all VDR data." "The access controls our clients select for their VDRs are fully carried over to the search process. Results are ‘trimmed’ to ensure end users only see content they are specifically authorized to see."

Therefore™ information management system uses dtSearch to power full-text searching.

Through its innovative design and numerous features, Therefore™ offers the solution for fast, efficient, and versatile information management. Therefore™ lets companies protect and control sensitive information, while allowing documents to flow freely between authorized individuals. “We found dtSearch to be a fast, reliable and easy to use ... Our partners and customers have been especially happy with the easy configuration, as well as the excellent search results.” “Embedding dtSearch into Therefore™ has created a great partnership as both our companies take pride in offering superb results: a reliable full-text engine is a perfect match for reliable document management.”

IMS/21 and e-DMS.NET image management system adds dtSearch.

IMS/21 and e-DMS.NET can eliminate or drastically reduce the problem of filing paper documents reliably, the time spent retrieving paper documents, and the cost of space to store paper files. “dtSearch was really quick ... We liked dtSearch’s PDF support in particular, including support for PDF text behind the image OCR files ... For customers with millions of documents, we used dtSearch’s fielded data support to add a custom filename link to data stored on an optical server.”

MyWorkDrive, which combines easy remote web browser data access with the security of local data storage, adds a dtSearch enterprise search option. 

MyWorkDrive offers easy cloud access to secure local enterprise file stores. Remote users can even edit local MS Office documents in Microsoft Office Online while still saving files to an enterprise's own servers. MyWorkDrive offers two-factor authentication for additional security and compliance. End-users can also publicly share files without compromising security. For enterprise search, MyWorkDrive now lets users integrate dtSearch for searching larger volumes of data.  "dtSearch has been a leader in enterprise search since it’s founding in 1991." dtSearch "has been engineered specifically with large enterprises in mind – allowing customers to instantly search terabytes of data."

AppsPlus uses dtSearch to develop streamlined web-based searching for global telecom’s Oracle database.

A multi-billion dollar consulting company contracted with AppsPlus to build custom indexing and searching modules for a massive Oracle database maintained by the consulting company’s global telecommunications customer. (AppsPlus has years of experience in database development, and has been working with the dtSearch Engine for over a decade.) “Working with up to billions of records, it wasn’t a question of dtSearch handling it; it was a question of optimizing access to Oracle with .NET datasets and memory management. dtSearch’s suggested handling of large databases and the ability to create the custom data source was spot on ... dtSearch data source class flexibility went a long way to making this project a success.”

Freedom of Information Act ("FOIA") reviewers: ImageMAKER's Discovery Assistant relies on dtSearch along with ImageMAKER's own proprietary Near Duplication System to greatly simplify FOIA review.

ImageMAKER now also offers Near Duplication Detection integrating with dtSearch as a separate item for the FOIA market. "ImageMAKER chose the dtSearch Engine for use in Discovery Assistant because of its market-leading search technology, including its ability to leverage metadata to ensure successful and fast search results in faceted searching."

DDOC, comprehensive web-based ECM for large enterprises in Mexico, now embeds dtSearch.

Developed by Digital Data, DDOC is a comprehensive system of electronic document management that enables organizations in Mexico to define, store, locate and navigate easily and quickly through large volumes of data. Digital Data designed DDOC using a layered architecture for scalability. For example, DDOC’s warehousing component, DDOC Storage, offers efficient storage of billions of documents. “DDOC now uses the power of the dtSearch Engine for full-text data searching, offering users much more thorough searching.”

Extensive information retrieval comparison results in the election of dtSearch.

“Integrating Query of Relational and Textual Data in Clinical Databases: A Case Study” published in the Journal of the American Medical Informatics Association: With regard to indexing performance, “dtSearch ran considerably faster than MS-SQL ... dtSearch took from 3.5 [to] 4 hours, whereas MS-SQL took from 20 [to] 28 hours.” With regard to search performance, of 14 test queries, “dtSearch was faster in all of the queries except two” and “documents returned by dtSearch are always equal to, or a superset of, the documents returned by MS-SQL.” Further, “There were no false positives” with dtSearch. A chart comparison of dtSearch with MS-SQL, Oracle, and IBM DB2 also found that only dtSearch had all 17 search features listed. “Based on the above benchmarks, we elected to use the dtSearch engine for text indexing and searching of data.”

PSIsafe document management offers paperless office, in the cloud and on premises, with dtSearch capabilities.

From CyberTrend: The "document management system makes the efficiency, security and sustainability of a paperless office accessible to any organization — from large enterprises to small and midsize businesses. Typical business industries served include legal, financial and accounting, insurance, manufacturing, healthcare, and human resources." The company "offers document management in the cloud, as well as through servers running at their client sites.” “‘We use dtSearch as our full-text engine because it allows us to offer the complete set of search capabilities our customers require ... Customers can locate the exact documents they need in any situation.’”

Document management so effective even the “deals are closing faster”: Century uses SmartSearch with dtSearch to empower sales.

From Processor Magazine: “Century offers in-house scanning, document imaging, document storage, and retrieval management headlined by SmartSearch Document Management from Square 9® embedding the dtSearch® Engine.” “The end result is good for business. ‘Deals are closing faster, and our entire team is seeing much improved customer service results.’”

InfoConnect flows to dtSearch for Docuflo web-based information management.

Headquartered in Malaysia, InfoConnect specializes in information and content management solutions. Its flagship application is the Web-based Docuflo document management and collaboration application. “We picked dtSearch because it allows Web users of the Docuflo system to drill through the document content for the ‘word or phrase’ and highlight them for easy identification ... Another advantage of dtSearch is the speed of indexing and retrieval. Most important of all is the technical support provided by the dtSearch support team ... Support is excellent and response is fast.”

KwikTag® tags dtSearch for inclusion.

KwikTag provides breakthrough simplicity for the digital transformation. While simple from the user's perspective, the resulting application provides full lifecycle management, including software for filing, storage, management and retrieval. “We selected dtSearch based on the performance of the engine and reputation of the product ... the responsiveness of the technical staff is nothing short of amazing.”

AppsPlus uses C#.NET to integrate dtSearch with a client’s existing database application.

AppsPlus’ client needed to integrate search functionality programmatically with an existing database application. “dtSearch gave us the flexibility we needed in working with C#.NET and our database backend.” dtSearch is “a phenomenal search engine.”

CPC encodes dtSearch into web hosting for local governments in the US.

Code Publishing Company (CPC) is a national company providing codification services to hundreds of municipalities across 16 states and handling over 6,000 subscriptions across the country. More recently, CPC also started hosting local government codes online.  “dtSearch was the perfect fit ... We wanted to provide our users with the ability to search single or multiple databases, and dtSearch offered a simple solution.”

AppsPlus applies dtSearch Engine .NET API to project for US Government Agency.

AppsPlus has been developing quality database solutions for over 14 years, and working with dtSearch for 5 years. Mr. Barker, a former Microsoftie and current Microsoft MVP, is the author of a number of books published by SAMS and Wrox Publishing on programming techniques.  “Storing the indexes to use in XML configuration files made it is easy for the client to control (in terms of classification level, etc.) indexes available in response to a particular querydtSearch’s .NET API made it easier then ever to develop the solution for this AppsPlus client.”

dtSearch powers Web-based business intelligence mining library.

asp.netPRO case study: a client wanted an "intelligence mining library, including Web-based searching ... By the client’s estimate, its corporate database contained a mere 20% of business-decision information, while the remaining 80% could be found in other sources.” “A single dtSearch index could include both the SQL database and the separate document repository, including searching with all the above advanced search features, ranking capabilities, and hit-highlighted display options.”

Contegra Systems adds dtSearch to advanced technical site.

DM Review Magazine Contegra Systems needed to set up the the site with “a host of Web 2.0 features, guided search, topical navigation, custom registration, client data capture and a sophisticated ad-serve mechanism.”  Selecting dtSearch “was an easy choiceBeyond its customization capabilities, dtSearch offers excellent performance, reliability and scalability ... Additional consideration was given to dtSearch's extensive installed base, well-documented code and access to top-level developers for support.”

Belgian Chamber of Representatives selects dtSearch for its research needs.

Their published report describing the selection process that led to dtSearch: “Qu’il s’agit d’un outil de recherce rapide, performant et convivial, conforme aux exigencies exprimées.”  Translation:  dtSearch “is a research tool that is fast, efficient and easy to work with, meeting our express requirements.”

FileHold premium document management solution upgrades search engine to dtSearch.

FileHold Systems is the developer of FileHold document management, archival and recovery software. Key features include: document and record lifecycle management, a workflow component, extensive security features, and browser-based access. “We selected dtSearch after conducting an extensive evaluation of full text search engines.” “Using the dtSearch engine we have implemented a rich search solution that analyzes both the text and metadata of a document allowing the search results to be prioritized in a meaningful way. The integration of the dtSearch Engine into FileHold has given us the search performance we were seeking.”

From The Times USA: This article showcases "dtSearch Engine customer FileHold which recently featured an advanced variation on metadata search in one of their blog posts." "What this does is extend the advantages of adding a metadata element to a full-text search request in winnowing search results to files that may effectively, but not formally, contain such metadata elements."

FileHold adds secure messaging service to document and records management suite embedding dtSearch. The new Courier feature enables secure document transmission to any email address both inside and outside the FileHold system. “dtSearch has been a terrific business partner. Their product has been robust and reliable and has given our customers the ability to find documents using any number of advanced search techniques.”

FileHold’s FastFind, powered by dtSearch, lets users instantly find documents – now even when users are in a completely different application. “To support even our largest enterprise clients in sifting through mountains of data, FileHold’s FastFind relies on the dtSeach Engine.”

From Computerworld Canada: “Filehold Systems Inc., a Vancouver developer of document and record management software, and dtSearch Corp., a developer of text retrieval software, have worked together to release a product combining the two companies' strengths.” ChannelBuzz.ca "Document management vendor Filehold strengthens search capability by embedding dtSearch engine." "'dtSearch has been an important part of our product from the beginning ... It has been evolving and with this it has finally been perfected.'”

CONQ conceptual mining platform embeds dtSearch.

CONQ is at the leading edge of transformative data management and analytics to help organizations harness the full power of Big Data. CONQ offers a unified view to unlock the door to superior analytics for instant insights. CONQ enable users to harmonize vast amounts of data without costly and time-consuming extraction, transformation, or duplication.  “Powerful analytics begin with reliable, consistent indexing of documents and searching of text. dtSearch’s technology along with their excellent, responsive support help us deliver huge value to our clients.”